The provisions subject to which exhibitors may participate in the OCSC International Education Expo (hereinafter referred to as the exhibition). are laid down in these Conditions of Participation and in the General Rules governing participation in trade fairs and exhibitions organised by or in co-operation with, Cityneon Displays & Constructions (Thailand) Co., Ltd. – (hereinafter referred to as the General Rules).
CONTRACT - This application, properly executed by the applicant ('Exhibitor') shall, upon written acceptance by Cityneon ('Organiser') constitute a valid and binding contract. The Organiser reserves the right to render all interpretations and to establish further regulations as may be deemed necessary for the general success of the exhibition. It is further agreed that the conditions. rules and regulations as herein stated and as outlined in the exhibitor manual are made a part hereof as though fully incorporated herein, and that the said exhibitor agrees to be bound by each and every one thereof.
USE OF SPACE - Organiser reserves the right to decline, prohibit or expel an exhibit which, in its jurisdiction, is out of keeping with the character of the exhibition, this reservation being all inclusive as to the persons, items, printed matter, product, conduct, sound level, etc. Distribution of advertising material and exhibitor solicitations of any sort shall be restricted to the Exhibitor's booth. Exhibitor's exhibit or product may not extend beyond the limits of the Exhibitor's booth and part of any exhibit or product may not extend into any aisle. No Exhibitor shall so arrange his exhibit so as to obscure or prejudice adjacent Exhibitors in the opinion of Organiser. No Exhibitor shall assign or sublet any part of his assigned space without the consent of the Organiser in writing. Any space not occupied by the time set for completion of installation of displays will be reassigned at the discretion of the Organiser. Deposits will be forfeited unless special arrangements have been approved by the Organiser. Exhibitor will keep his exhibit open and staffed at all times during the show hours.
BOOTHS – Standard booth package, as ordered by Exhibitor, refers to the following items: back and two side walls (or one side wall in the case of corner booth, or no sides in the case of a peninsula booth); fascia board; table and chairs; two spotlights; rubbish bin; and wall to wall carpet. The inclusions can vary from one exhibition to another - but the Organiser will inform the exhibitor about this prior to signing up of the contract. If an exhibitor plans to install a completely constructed display of such character that the Exhibitor will not require or desire the use of the standard booth equipment, no part thereof shall so project as to obstruct the view of the adjacent booths. Neither display nor contents may exceed the height of 2500 mm, except with the specific permission of the Organiser. Raw wood, cardboard or similar material for wings to booths must be covered or painted if they are visible from the adjacent booth.
Failure to comply with the rules and regulations of this contract and as stated in the exhibitor's manual will result in the alteration or removal of the booth at the exhibitor's expense. Rental fees for services and exhibit space are NON refundable. Exhibitors shall be bound by all pertinent laws, codes and regulations of the municipal or other authorities having jurisdiction over the exhibit facility or the conducting of said exhibit, together with the rules and regulations of the owners and/or operators of the facility in which the exhibition is held.
CANCELLATION AND REFUND POLICY - Exhibitors after submit the application form, exhibitors are responsible for the full payment of booking space fee.
In the event the Exhibitor cancels but has not yet paid the fees due, the Exhibitor is still liable for the amount due. It is agreed that if the Exhibitor fails to comply in any respect with the terms of agreement, then Organiser shall have the right without notice to the Exhibitor to sell or offer for sale the exhibit space covered by this contract. The Exhibitor will be liable for any deficiency, loss or damage suffered by the Organiser by reason of the premises stated, the loss or damage for which the Exhibitor agrees to pay the Organiser upon the damage together with reasonable expenses and costs incurred by reason thereof.
It is further agreed that actual occupation of the exhibit space by an exhibit is of the essence thereof, and that should the exhibition be unable to affect
the sale of the space as herein provided, the exhibition is then expressly authorised to occupy or cause said space to be occupied in such manner as it may deem in the best interests of the exhibition, without any rebate or allowance whatsoever to the Exhibitor and without in any way releasing said Exhibitor from any liability hereunder. Said Exhibitor expressly agrees to pay the exhibition the full sum as herein set forth.
In the event that the organiser is not able to hold the OCSC event due to natural disaster, acts of God, outbreak, public enemy, war or insurrection, strikes, the authority of law, or any cause beyond its control or without its fault or negligence (the “Force Majeure Event”), the organiser shall have no liability from any damages incurred to the exhibitor/sponsor/delegate as a result of the Force Majeure Event, except for reimbursement to be made to the exhibitor/ sponsor on a pro-rata basis on the registration fees and/or any other amount paid in, less any and all legitimate and administrative expenses incurred to the organiser, such as but not limited to rent, advertising, salaries, operating costs, etc. without interest.
INSURANCE - Exhibitors must carry workers compensation, comprehensive, general liability including products and completed operations, independent contractors, personal injury, and blanket contractual liability. It is strongly recommended that Exhibitors carry insurance to cover loss of or damage to their exhibits or other personal property while such property is located at or is in transit to or is in transit to or from the exhibit site. While the exhibition facility provides security guards, this is solely as an accommodation to Exhibitors, and Cityneon assumes no responsibility for any loss, damage or injury to any property of the Exhibitor or to any of its officers, clients, agents, employees or contractors, whether attributable to accident, fire, theft or any other cause whatsoever. The Exhibitor expressly agrees to save and hold harmless Cityneon, their management, agents and employees from any claims, liabilities and losses for injuries to persons (including death) or damage to property arising in connection with Exhibitor's use of the exhibit space.
AVAILABLE SERVICES - On behalf of the Exhibitors, the Organiser has designated the Official Exhibition Contractors to provide the following: drainage, cartage, furniture, booth and floor decorations, signs, photographs, telephone services, etc. as stated in the Exhibitor Manual. Services of electricians, plumbers, carpenters and other labor will be available and charged at the prevailing rates. Contractors and rates will be listed in the Exhibitor Manual to be issued separately. The Organiser assumes no responsibility or liability for any of the services performed or materials delivered by the foregoing persons, parties and organisations. Arrangements for these services and payments are to be made between Exhibitors and Official Exhibition Contractors directly.
PROTECTION OF FACILITIES - Nothing shall be posted on, or tacked, nailed, screwed. or otherwise attached to the columns, walls, floors or other parts of the convention hall exhibit area without permission from the proper building authority. Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of the Organiser, the convention hall manager or their assistants.
INSTALLATION & DISMANTLING - The specific requirements as to the time for installation and dismantling of exhibits shall be as set forth in the Exhibitor Manual supplied to each Exhibitor for this particular Exhibition. Such requirements shall be binding upon the Exhibitor as set forth. The Exhibition Manual will be sent to Exhibitors by early August.